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Responsibilities of Organizations

Texas State University's Philosophy

Texas State believes that freedom of thought, innovation, and creativity are fundamental characteristics of a community of scholars. To promote such a learning environment, the University has a special responsibility to seek cultural diversity, to install global perspective in its students and to nurture sensitivity, tolerance and mutual respect. Discrimination against or harassment of individuals on the basis of ethnicity, sex, religion, race or disability is inconsistent with the purposes of the university.


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  • Active Student Organization Requirements

    • Annual Registration has gone digital and can be found here!

    • The organization must maintain accurate and up-to-date records of officers (including contact information), members, and constitution with Student Involvement. To update officer, please resubmit your annual registration with the new officer Net ID.

      Please submit your constitution to the front desk of Student Involvement.

    • Registered Student Organizations must have a Faculty/Staff advisor who is employed by the University at least on a half-time basis (20 hours or more per week). For more information on the advisor's role, please see the advisor handbook.

    • The following officers, or their equivalent, of a Registered Student Organization must have and maintain a 2.25 Texas State cumulative grade point average: President, Vice President, and Treasurer.

      Also the treasury of the Registered Student Organization must be under the control of the student members with the close supervision of the advisor(s).

      Dues and other membership fees must be utilized for the express benefit of the organization and in fulfillment of its purpose.

      Off-Campus bank account titles must be transferred over to the next presiding officer of the organization before the end of the academic year.

    • Risk Management training is mandatory for all Registered and Chartered Student Organizations. The president and an additional officer of each organization are required to attend. Graduate student organizations are required to be represented by the president, however, other officers are encouraged to attend. 

      Two officers of each organization only need to attend one session individually.  Upon sign in you will state which organization you are representing.  Individuals can only represent two organizations.

    • Each Registered Student Organization is accountable for the conduct, safety, and general welfare of its members and their guests whenever they represent the organization or are participating in organizational activities.

    • Membership may only be offered to currently enrolled students who are in good academic standing with Texas State and to Texas State Faculty or Staff, unless offering special membership to a local citizen who has made a significant contribution.

      Registered Student Organizations are encouraged to provide:

      • Support and assistance for the academic development of their members.
      • As is appropriate for the activities and programs of the organization, a minimum of two health education programs (i.e. Alcohol/Drug Education, AIDS, sexual assault, etc.) should be presented through a Texas State department (i.e. Counseling Center or Health Promotion Services in the Student Health Center) to their membership each year. One of the two recommended programs should address Alcohol/Drug Education.
      • Anticipation in a minimum of one community service project per semester and verification of project completion through the Student Volunteer Connection (SVC) online reporting processes. (
      • Provide organization members exposure to issues of diversity (i.e. multicultural campus programs, collaboration with other organizations, lectures, etc.)
      • Collaborate with other student organizations throughout the year and support the spirit and interests of the University.


  • Registered Student Organizations must adhere to all University policies and procedures; all local, state, and federal laws; and to their own approved constitution (current copy must be on file with Student Involvement). Please submit your copy to the front desk of Student Involvement.


  • Important Information for Active Organizations

    • The purpose of this UPPS is to provide the university community and specifically, students and student organizations, with procedures and safety guidelines for student, student organization and sponsored program participant travel that is twenty-five or more miles away from campus, and is sanctioned by the University.

      Student Travel Forms must be turned in 10 business days prior to the travel date to Student Involvement. Students will also be places on the Excused Absences System Calendar that they can share with professors if necessary. More detailed information on travel policies please go here.

    • Registered Student Organizations must be in compliance with Title IX of the Civil Rights Act, which requires membership and activities to be open to all persons regardless of gender. Student Organizations whose national organization is exempt from Title IX must furnish proof by letter from the inter/national office. Organizations are exempt from Title IX requirements only as they relate to their status as single-sex organizations.

      Registered Student Organizations must be open to all students and not discriminate based on race, religion, gender, age, sexual orientation, class status, national origin, or marital status or whose stated purpose violates state, local, or federal laws and/or university rules and regulations.

    • Hazing, at any level of membership in the organization, is strictly prohibited at Texas State. For further definitions and policies regarding hazing, refer to the Texas State Code of Conduct, Appendix A in the Student Handbook.

    • Voting members must be students enrolled at Texas State, faculty, or staff of Texas State. Three-fourths of the voting members must be Texas State students.

    • Affiliation with an external organization in no way implies that Texas State approves, supervises, sanctions or takes responsibility for the organization. Any organization wishing to affiliate with an off-campus national, state, or local organization must submit a copy of the off-campus organization’s constitution, bylaws, and/or articles of incorporation to the appropriate university office for review. Upon approval for off-campus affiliation by the Vice President of Student Affairs (or designee), the university will transmit an invitation to the off-campus organization. A student organization may not affiliate with a national/local organization, which requires a specific position or practice in conflict with University policy, or any local, state, or federal laws.

      Registered Student Organizations that have off campus facilities (house, lodge, etc.) are required to submit the current address to Student Involvement. The RSO is required to submit to fire safety inspections as part of the annual registration process. Failure to comply will affect the organization’s good standing with the university.

      Off Campus Affiliation Form

    • Texas State does not allow and will not recognize auxiliary (little sister/brother) organizations. Recognized student organizations shall be prohibited from recruiting new members for, continuing support of, and recognizing auxiliary organizations.

    • The Student Organizations Council (SOC) Judicial Board will investigate and sanction, if applicable, all Registered Student Organizations that violate the Student Organizations Handbook. Any Greek-letter organization that violates the Student Organizations Handbook, or any of its constitution and bylaws, will be sanctioned by its respective Greek Governing Council (i.e. IFC, MGC, NPHC & Panhellenic).

      Sanctions of the SOC and Greek Governing Council Judicial Boards shall be complimentary to and in conformity with university sanctions, as outlined in the Code of Student Conduct in the Student Handbook. The university reserves the right to take disciplinary action, independent of the SOC or Greek Governing Council Judicial Board. (See SA/PPS 05.04).