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Student Organization Policies

General Information

Registered Student Organizations (RSOs) are afforded access to campus resources and in turn agree to comply with regulation and procedures established for the governance of all student groups (SA/PPS No. 05.04). Co-curricular experiences enhance the learning and development of the individual student and help create a sense of belonging. A wide range of groups and levels of organization structures exist to define the status of organizations and encourage unity among similar organizations.

Registered Student Organizations

Registered status is granted to student organizations whose purpose and activities enhance the social, cultural, recreational and educational development of the students. Registration must be renewed annually with Student Involvement at the end of each Spring semester.

Registered Student Organizations:

  • Who are affiliates with an off-campus organization are required to indicate off-campus affiliation status on their registration form.
  • Members are eligible to seek positions on the Student Organizations Council (SOC).
  • That use Texas State in their title must use the following format: (Name of Organization) at Texas State. Organizations may not use “Texas State (Name of Organization)” unless it is a Sport Club.
  • May obtain a Texas State email address:



Food Safety - beginning Fall 2013, student organizations wishing to distribute and/or sell food on-campus will be required to attend the Food Safety Training. More information and training dates will be coming soon.

Risk Management - to ensure the safety of our students and student organizations, we provide these useful resources for students to understand risk and ensure a safer environments.

Solicitation, Information, Recruitment, Special Event, Expressive Areas, and Off-Campus Solictiation Guidelines - Solicitation is the sale of goods and/or services and can be provided through flyers and/or booths on campus. Solicitation is allowed to provide a source of financial support to student organizations. These funds are then used by the organization to provide training, development, and/or provide quality programming to students and the San Marcos community.

Travel Policies - The purpose of this UPPS is to provide the university community and specifically, students and student organizations, with procedures and safety guidelines for student, student organization and sponsored program participant travel that is twenty-five or more miles away from campus, and is sanctioned by the University.

Student Travel Forms must be turned in ten (10) business days prior to the travel date to Student Involvement. Students will also be placed on the Excused Absences System Calendar that they can share with professors if necessary.