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Student Organization Resources

Welcome Registered Student Organizations

It is our mission as SOC, to provide the support and direction to your registered student organization. Please review this page thoroughly as everything you need to be a successful student organization is here!

This page includes the following resources:

  • Starting a New Registered Student Organization
  • Registered Student Organization Annual Re-Registration
  • Updating Officer, Advisor, and Member Information
  • Registered Student Organizations' Responsibilities & Policies
  • SOC Funding
  • Risk Management
  • Student Organization Leadership (S.O.L.D.) Workshops
  • Coke Product Request
  • Helpful Documents and Links

If you have any questions or want to share how we can better support you, please email SOC@txstate.edu

Starting a New Registered Student Organization

Steps to Start Your Own Organization

A potential new student organization will need to:

  • Complete the New Student Organization Online Registration

  • Electronically sign the Hazing and Diversity Agreements. Agreements will be sent via email  to all listed officers once you submit your online registration form.

  • Submit a Constitution to the front desk of Student Involvement: For your reference, please see Constitution Guideline & Checklist

  • Have a minimum of three (3) officers who can speak on behalf of the organization

    • The officers must maintain a Texas State GPA of 2.25 or higher.

  • Find an faculty or staff advisor

  • Complete Risk Management Training Session

Expand All Content
  • Starting a New Student Organization FAQ

    • Students can start a new student organization at any time. However, it is ideal to start a new student organization near the beginning of the semester. 

    • There are 13 categories to choose from.

      1. Academic: Student organizations seeking to further study, discuss, or experiences an academic, interest, major, or field through lectures, field trips, meetings, or other related activity.
      2. Chartered: Student organizations are groups that have been organized to support ongoing interests of the university and are sponsored by a department. These organizations are serve to coordinate programs and services or serve as umbrella organizations for a large number of constituencies. To become an official chartered student organization, please see the SA/PPS No. 07.04
      3. Greek: Social Greek-lettered organizations are under one of the four Greek governing council: Interfraternity Council, Multicultural Greek Council, National Pan-Hellenic Council, Panhellenic Council.
      4. Honors: Nationally recognized honors organizations are typically affiliated with a specific academic major, department, or campus activity.
      5. Multicultural: Students organize to celebrate and support the interests of one or many different cultures, races, or ethnicity
      6. Political: Students organized to promote affiliation with a political party or support of one or more political views.
      7. Professional: Student organizations comprised of students pursuing similar goals and prepare for the professional world.
      8. Recreational: Student organizations participating informally or through competition in one more recreational activities.
      9. Religious: Student organizations celebrating and supporting the interests of one or many different religious or religious studies.
      10. Residence Hall: Representative boards of student leaders for Texas State residence halls are recognized by the Department of Housing and Residential Life.
      11. Service: These student organizations contribute to the campus, San Marcos community, national or global initiatives though community service and philanthropy.
      12. Special Interest: Student organizations pursuing special interests pertaining to lifestyle, social, or societal issues.
      13. Sports Club: Student organizations involve a specific sport, are recognized by the Department of Campus Recreation and are organized under the Sports Clubs Advisory Council. Sports Clubs which compete with clubs from other colleges and universities must belong to the Sports Clubs Advisory Council.
    • There are three required forms that need to be completed before becoming an official Registered Student Organization with Texas State. You will need to complete the following forms:

      1. Submit the New Student Organization Online Registration Form
      2. Electronically sign 2 agreements: Diversity Agreements, Hazing Agreements. The agreements will be sent via email after you submit the online registration form.
      3. Submit a hard copy of your organization constitution to the front desk of Student Involvement.

       

    • Registered Student Organizations must have a Faculty/Staff advisor who is employed by the University at least on a half-time basis (20 hours or more per week).

      We recommend reaching out to any professors that you have had a class with or have an academic relationship with them. It is most likely a faculty/staff member will be willing to advise an organization where they have familiarity with the students.

      Make sure you are communicating expectations with any faculty and staff members you are interested in serving as your advisor.

      Please contact SOC at soc@txstate.edu if need additional guidance.

       

Registered Student Organization Annual Re-Registration

All registered student organizations must re-register with Student Involvement each academic year. Re-registration usually opens at the beginning of April.

Upon logging into the system, please select your organization from the drop down menu. 

Registration for 2021-2022 is now open. 

Steps to Renew Student Organization's Annual Registration

  1. Complete the online registration form.
  2. Electronically sign the hazing and diversity agreements. Agreements will be sent via email to all listed officers once you submit your online registration form.
  3. Submit an updated constitution. Constitution must be updated at a minimum of three years or when any updates occur.
  4. Complete Risk Management Training via Canvas site.

Updating Officer and Advisor Information

If any of your officers or advisors change, please update your annual registration form. Changes include names of newly elected officers and advisors. Once you update the form, please email us at SOC@txstate.edu to notify us about the change.

Registered Student Organizations' Responsibilities & Policies

General Information

Registered Student Organizations (RSOs) are afforded access to campus resources and in turn agree to comply with regulation and procedures established for the governance of all student groups. Co-curricular experiences enhance the learning and development of the individual student and help create a sense of belonging. A wide range of groups and levels of organization structures exist to define the status of organizations and encourage unity among similar organizations.

  • Active Student Organizations' Responsibilities

    • All registered student organizations must re-register with Student Involvement each academic year. Re-registration usually opens at the beginning of April.

      It is the responsibility of the previous officers to remind the upcoming new officers to renew the student organization's registration.

    • The organization must maintain accurate and up-to-date records of officers (including contact information), members, and constitution with Student Involvement. To update officers, please resubmit your annual registration with the new officer Net ID.

      Please submit your constitution to the front desk of Student Involvement.

    • Registered Student Organizations must have a Faculty/Staff advisor who is employed by the University at least on a half-time basis (20 hours or more per week).

    • The following officers, or their equivalent, of a Registered Student Organization must have and maintain a 2.25 Texas State cumulative grade point average: President, Vice President, and Treasurer.

      The treasurer of the Registered Student Organization must be under the control of the student members with the close supervision of the advisor(s).

      Dues and other membership fees must be utilized for the express benefit of the organization and in fulfillment of its purpose.

      Off-Campus bank account titles must be transferred over to the next presiding officer of the organization before the end of the academic year.

    • Risk Management training is mandatory for all Registered Student Organizations. All listed officers of each organization are required to complete the Risk Management Training module in the RSO Officer Canvas Site. The module is self-paced. Completed and passed training is due October 15, 2021. 

      Officers are required to present the completed training components to their organization's members. 

    • Each Registered Student Organization is accountable for the conduct, safety, and general welfare of its members and their guests whenever they represent the organization or are participating in organizational activities.

    • Membership may only be offered to currently enrolled students who are in good academic standing with Texas State and to Texas State Faculty or Staff, unless offering special membership to a local citizen who has made a significant contribution.

      Registered Student Organizations are encouraged to provide:

      • Support and assistance for the academic development of their members.
      • As is appropriate for the activities and programs of the organization, a minimum of two health education programs (i.e. Alcohol/Drug Education, AIDS, sexual assault, etc.) should be presented through a Texas State department (i.e. Counseling Center or Health Promotion Services in the Student Health Center) to their membership each year. One of the two recommended programs should address Alcohol/Drug Education.
      • Provide organization members exposure to issues of diversity (i.e. multicultural campus programs, collaboration with other organizations, lectures, etc.)
      • Collaborate with other student organizations throughout the year and support the spirit and interests of the University.

       

  • Student Organization Policies

    • Campus Access Form - Please utilize these forms to access campus areas for distribution of literature, recruitment, solicitation, and special events.

      If you have any questions please contact Student Involvement at 512-245-3219 or visit the Student Involvement Suite on the 4th floor of the LBJ Student Center.

    • Find all the posting guidelines here!

    • Registered student organizations wishing to distribute and/or sell food on-campus will be required to have Food Handlers Certified individuals on-site and apply for a Temporary Food Establishment (TFE). You can find more information on these requirements here: https://www.fss.txstate.edu/ehsrm/programs/food.html

    • Registered Student Organizations that use Texas State in their title must use the following format: (Name of Organization) at Texas State. Organizations may not use “Texas State (Name of Organization)” unless it is a Sport Club.

    • Off-Campus Affiliation - Registered student organizations who are affiliated with an off-campus organization are required to indicate their status and complete the Off-Campus Affiliation form. Please submit the form to the front desk of Student Involvement located on the fourth floor of LBJ Student Center.

    • Travel Policies - The purpose of this UPPS is to provide the university community and specifically, students and student organizations, with procedures and safety guidelines for student, student organization and sponsored program participant travel that is twenty-five or more miles away from campus, and is sanctioned by the University.

      Student Travel Forms must be turned in ten (10) business days prior to the travel date to Student Involvement. Students will also be placed on the Excused Absences System Calendar that they can share with professors if necessary.

SOC Funding

The Student Organizations Council can provide financial assistance to registered student organizations who meet the requirements set forth by the SOC Funding Guidelines. 

Each registered student organization must request funding assistance from the SOC by submitting a funding application, providing all relevant information about the program or conference/competition, and present their program ideas and funding request to the SOC Executive Board.

Risk Management

Risk Management training is mandatory for all Registered Student Organizations. All listed officers of each organization are required to complete the Risk Management Training module in the RSO Officer Canvas Site. The module is self-paced. Completed and passed training is due October 15, 2021. 

Officers are required to present the completed training components to their organization's members. 

If you are an officer of a Registered Student Organization and do not have access to the RSO Officer Canvas Site, please email us at SOC@txstate.edu.

Student Organization Leadership Development (S.O.L.D.) Workshops

The RSO Officer Canvas Site offers additional optional training resources for RSO officers. This Canvas site will update with more training modules throughout the year. 

SOC will also host Student Organization Leadership Development (S.O.L.D.) Workshops once a month, in-person. 

Coke Product Request

Each semester the Coca Cola Bottling Company donates Coke product to Texas State University.

It has been determined that this product will be distributed to registered student organizations free of charge for approved events.

  •  Coke Product requests must be submitted one week prior to requested pick-up date.
    All approved requests will be notified by the LBJ Student Center Director's Office based on availability.
  • Product quantities will be determined by the number of attendees. our coke products are 12 packs and our water is a 24 pack. A maximum of 5 allotted based on attendees.
  • Product will be awarded to Registered Student Organizations in good standing. Events
    sponsored or co-sponsored by Chartered Student Organizations or University departments may
    be requested through Auxiliary Services. Please contact John Root, jroot@txstate.edu for more
    information.
  • 1 request per registered organization is allowed per month.

*Each case of product comes with 12 cans.

Helpful Departments & Documents

Helpful Departments

  • Student Involvement provides guidance and answers for important student organization questions. Here you can find information about solicitation, ACT, bus advertising, homecoming, and so much more.
  • Career Services can help your organizational members develop professionalism. Career advisors can facilitate workshops on resume building, cover letters, interview skills, among other topics. This tool is amazing, useful, and best of all free.
  • Counseling Center is here for you! Texas State University staffs a wonderful group of counselors focused on improving mental and physical health. Presentation topics include the how-to's of coping with college life, self-improvement programs, and suicide prevention. Remember a healthy bobact is a happy bobcat!  
  • LBJ Student Center is our home away from home. This resource has everything you need from reservations to a directory of staff members, dedicated to ensuring LBJSC is supplying you with all the tools needed for the job.
  • Dean of Students strives to set standards of excellence in the delivery of student services and to foster a welcoming environment that is inclusive, safe and conducive to learning.
  • Planning Assessment Leadership and Marketing (PALM) complements the collegiate experience by empowering students through opportunities, resources, and meaningful involvement. They promote self discovery, social justice, and ethical leadership to develop competent global leaders that effectively serve our communities.
  • Attorney for Students Does your organization need some legal advice? This office gives free legal advice to any current student. Whether it is organization or legal risk, they can help! They are also available as speakers about legal matters.
  • The Service and Leadership Institute provides resources to build leadership skills. From workshops, a film series, to conferences and free speakers you'll have more than you'll ever need. Enjoy learning, growing, and impacting others here!